Job Description

Description

JOB SUMMARY

The Medical Affairs Specialist provides professional secretarial skills of a complex and confidential nature for a Department Chair and other assigned faculty. Uses initiative and judgment to relieve the department, assigned physicians and midlevel providers of routine administrative duties. Acts as a department liaison with other departments, students, residents/interns and the public.

MAJOR RESPONSIBILITIES/DUTIES/CRITICAL TASKS

• Maintains calendars; works closely with clinic staff and other personnel to coordinate schedules and resolve calendar conflicts, schedules appointments for the department.
• Maintains departmental meeting minutes.
• Assists in the preparation of department budgets.
• Under the direction of the Chair, coordinates with the Contract Manager to maintain provider coverage in the section.
• Completes purchase requisitions and payment requests. Reviews professional development account activity for accuracy for each provider.
• Reconciles departmental accounts.
• Makes travel arrangements for faculty providers per policy.
• Directs patient-related calls and mail appropriately; posts and updates on-call schedule.
• Answers phone calls, picks up and distributes mail, orders office supplies and food service as appropriate.
• Assists providers with submissions of credentialing packets to Medical Staff Services. Facilitates renewal of licenses, TB surveillance, FIT testing and mandatory training.
• Assists in completing quarterly physician time studies.
• Assists providers in completing time-off requests. Serves as a liaison between providers, timekeeping and clinic staff. Communicates with other departments regarding provider absences.
• Coordinates with GME to facilitate medical student clerkship rotations in clinics.
• Plans department and program-related events; coordinates site visits supporting GME.
• Other duties as assigned.

ACCOMPANYING KNOWLEDGE/SKILLS/ABILITIES AND COMPETENCIES

• Excellent written and verbal communication skills.
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Qualifications

MINIMUM REQUIRED EDUCATION/EXPERIENCE

• Associate degree, Bachelor's Degree is preferred; experience will be considered in lieu of education.
• Minimum of 2 years' experience in administrative work in a clinical setting.

Job Tags

Full time, Contract work,

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